OneDocsGenerate, deliver and archive business documents.
Available / supportedOneDocs transforms XML data from your existing business systems into professionally formatted documents using Microsoft Word templates. It automates printing, emailing, digital invoicing and archiving, without asking you to replace the operational systems you already rely on.
Your system holds the right data. Your documents deserve better.
Established ERP and line-of-business systems often hold exactly the right data, but give you limited control over how documents look, where they go and how they are delivered digitally.
OneDocs separates document design and delivery from the source system. That means your invoices, statements, dispatch notes and certificates can be modernised without touching the application that produces the data.
What OneDocs does.
Key capabilities
- Microsoft Word template-based document generation
- Automated printing, emailing and archiving
- Rich HTML emails with attachments and CC/BCC support
- Digital signatures, barcodes and QR codes
- Priority queues and automatic error notifications
Common uses
- Invoices, statements and purchase orders
- Picking, dispatch and shipping documents
- Compliance certificates and reports
- Barcode and QR-code labels
- Workflow notifications and supplier communications
- Document libraries on network paths
Can be adapted: JSON input can be added with relatively small adaptation, and hosted or cloud deployment can be considered where your infrastructure needs it.
From system data to a finished, delivered document.
Extract
Your source system produces an XML extract containing the business data the document needs.
Template
OneDocs applies a Microsoft Word template with placeholders, so layouts are easy to design and maintain.
Deliver
The finished document is printed, emailed or exchanged digitally, with automated alerts if anything fails to process.
Archive
A copy is saved to any local or network (UNC) location the server can reach, ready for retrieval.
Where it runs and what it connects to.
We install, configure and support OneDocs as part of your wider system landscape, and shape each deployment around the systems you already use.
| Area | Detail |
|---|---|
| Deployment | Typically installed on your own server; hosted or cloud deployment can be considered. |
| Data input | XML from UniData, UniVerse or other business systems. |
| Outputs | Print, email (HTML, attachments, CC/BCC) and archive to local or network paths. |
| Design | Microsoft Word templates with placeholders. |
Creates new documents. OneRep modernises existing reports.
OneDocs creates purpose-designed documents from templates and system data. If you want to keep an existing SB report and simply stop printing it, OneRep converts that report into PDF or CSV instead.
Together they form our document and report modernisation story: better outputs from the systems you already have.
OneRep
Report export & distribution
Find out more Modernisation & IntegrationDocument Automation
Generate, deliver and archive business documents automatically.
Find out more Legacy ERP SupportERP Forms & Template Design
Professional business documents and forms from your ERP.
Find out moreWhat customers say about OneDocs.
Having been users of Web-forms and working with Web Control for many years we were fully aware of the issues that Web-forms gives us and the limitations of the software. So when Web Control approached us regarding a change to their new solution that eradicate all those issues I was sceptic.
However we were impressed with the proposed functionality and were especially impressed with the error handling capability. The fact that any documents not processing would automatically be removed and an email alert sent was very helpful.
Now that implementation has been completed again in a very professional manner I can confirm that OneDocs does what it says on the tin. Very impressed and pleased we made the decision to migrate to it.
We opted to implement OneDocs to give our process a simple way of emailing, printing and archiving our data and essential forms. We included all our reports and documents to give us more flexibility in how we export our data and provide a basis for workflow on our processes should we require it.
We wanted to implement a system that would help us move to a near paperless office, being originally reliant upon old generation band printers with limited support this was a business risk, we found that OneDocs was an ideal solution for this. Giving us the opportunity to automate many of our processes and develop professional documents and permitting these to be output on general multi-functional devices.
Our experience with Web Control was very good. They ensured we were notified of the timescales involved and kept us updated at every stage of the project to ensure a professional and efficient service. We would certainly recommend their services and we would not hesitate to use them in the future. Our experience so far of OneDocs has been very positive and we are looking forward to seeing the full benefits of using this software.
Ready to modernise your business documents?
Tell us which documents cause the most friction today. We'll show you how OneDocs could generate, deliver and archive them automatically.